evenito event setup: Your step-by-step guide

Create event

Before you can add content to your event, you must first create an event. You can create an event from scratch, or by using a template or a copy of an existing event.

Follow the steps outlined in this article to create your event.

Enable required modules

In the second step, enable all modules that you want to use for your event.

You can learn how to activate your modules here.

Event settings

Set the foundation for your event in the event settings by entering your basics and defining your location, schedule, timeframes, limits, and speakers' profiles.

• Basics

  Define the basic information like the name, date, and language of your event and optionally define your custom placeholders.

• Location

  Add locations that you want to show on the website, and provide a description if needed.

• Schedule

  Here you add the schedule items for your event.

• Timeframes

  Define the timeframes of your event.

• Limits

  Define limits for the maximum number of participants or companions.

• Speakers

  Add your speakers or adjust existing speakers.

Guest management

Under the navigation item "guest management" you create contact fields, groups, and set up your forms.

• Contacts

  Define the contact information fields (such as "company" or "phone") that you want to query in the form or upload as information.

• Groups

  Create groups (e.g., VIPs, press, employees) to control your communication, registration form, or schedule, and create, if needed, your group tokens.

• Forms

  • Define the settings and system notifications of your forms.
  • Create your forms by inserting your defined contact fields and add subquestion.

Communication

Set up the communication for your participants and, for this, create one or more websites and your messages, such as invitation and registration confirmation. The communication for your event can be set up group specifically if needed.

• Website

  Create the website and define the structure. Also, enter the website settings and customize your website widgets.

• Messages

  Create your messages, define the settings and content, and fill it with your content and our placeholders to personalize the messages.

  You can find information about sending and scheduling messages here.

Content

Do you have other content you want to use for your event? Under booths, enter content that you want to show on the website or the virtual platform.

• Booths

  Create booths for sponsors or partners.

Virtual platform

Do you want to host your event online or hybrid? Then, set up your virtual platform, create streams, and learn how to use the chat and poll features.

Reports

Define which participant data you want to send to colleagues or external parties during the registration process by using our reports.

Additional modules

• Personalized files

  Upload badges, tickets, or other personalized files to use them for your event and make them available to your participants.

• Photos

  Set up your photo gallery by creating your albums, uploading the photos, and inserting them into your website structure.

• Tickets

  Is your event a ticketing event? You can find out how to set up your ticketing event here.

• Hospitality

  You can find everything about setting up your hospitality event here.

Final test

Conclude your event setup with a thorough test. Proceed as described in this article.