To create a new event, you can simply copy an existing event from your organisation. All settings, texts and layouts of the past or future event will be taken over.
To copy an existing event, hover the mouse pointer over an event in the event list in the dashboard and click on this icon. "":
Give the new event a name in the pop-up window and click "Copy". The new event is now visible in the dashboard directly below the original event.
Depending on the size of the event to be copied, it may take up to a few minutes, for the copying process to be completed.
Please note that when copying existing events, the following functions will not be transferred:
- Contacts themselves and their logs
- Sent email logs
- Website domain
- Chat and stream moderators (as those contacts don't exist anymore)
- Streams (e.g. embed codes)
Please note further:
- Files that were uploaded in the File Manager (pictures, documents, etc.) still have the paths to the event that was copied. These documents must be uploaded again by you and exchanged at the appropriate places. This applies to your website, your speakers and the virtual platform, among others.
- Links in your e-mail communication to the registration form on your website, among other things, must be stored again, as a URL can only be used once per event.
If these change per event, the sender name and the sender address must also be adjusted in the e-mail settings. Please note that the e-mail domain (part after the @ sign) must be verified if it does not match the event from which it was copied.
Want to create an event from scratch? In the article "Creating an Event" we'll show you how to go about it.
Here is a summary of the most important information and necessary adjustments to your copied event:
Add the new event description here, adjust the start and end dates and select the desired language(s) for your event. On the left side you can adjust the available functions for your event.
Your event is taking place at a different location? Then change it in the menu item location, add other venues and determine your main venue.
Here you can add the new programme from the event. This will not be copied because the programme is based on the date and time of the new event.
Check the registration form and adapt it if necessary.
After you have adjusted all the settings, you can check on the event website to check if all contents are up to date and fit to the new event;
Adapt your communication, e.g. by adjusting the content of your messages to your new event.
Store the new event name and subtitle as well as the description. Select a new logo and header image, if necessary, and define whether the "Speakers" and functions "Speakers" and "Chat" should be activated. Via the cogwheel you can also change the colour scheme.
The existing streams are not copied, as they are already linked to programme points. Therefore, insert your new streams and select whether they are of the one-to-many or many-to-many type. You can find more on the distinction in this article.