Specify event-specific additional questions

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In this article, we will show you how you can add as many event-specific additional questions and sub-questions as you like and explain which answer types (text answer, single choice, multiple choice) are available. Furthermore, we go into the limitation of participant answers and show how your participants can be automatically assigned to the stored groups with the help of actions.

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In order to answer event-specific questions in the registration form (e.g. catering requests, accommodation, shuttle, workshops, DSGVO, etc.), click on "Add item" again and select "Additional question" in the dropdown. If you would like to make further adjustments, tick the box again.

Next, define the type of your additional question:

  • Text answer (short text, long text)
  • Single choice: Your contacts can choose one answer from several from several answer choices.
  • Multiple selection: Your contacts can select multiple answers.

In the next step, enter your question under "Title".

Finally, you can predefine the corresponding answers for the single and multiple choice. You are not limited in the number of answers.

In addition, you can label your question with a a descriptive text to provide the participant with further information or to information to the participant or to answer legal questions, e.g. privacy policy or terms and conditions. You can either enter these in plain text form or provide the text with further links or PDFs..

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  • To add links, please mark the corresponding word or the desired text area which should be linked and then click on the chain symbol (3rd character from the right).
  • You want to attach a PDF? Then please click on the staple symbol (2nd character from the left), which will open the file manager. Select your file and insert it. Make sure that you give the document a unique name, as this name will be displayed.
  • You want to copy and paste a passage of text from a document or from your website, but the formatting was taken over in the process? Click on the crossed-out T symbol (far right) to delete all formatting and default settings.

For all event-specific additional questions, you can individually define whether they are they are "required" or "optional".

Sub-questions

evenito allows you to create your application form in different levels of complexity. You decide whether your questions should have one level or subquestions.  

Below is an example of a multi-level registration form:

First click as in the chapter How do I create an additional question? on "Add entry" and select "Additional question" in the drop-down menu. Then define the type of question, whether it is required or optional, define the question and a possible description and add answers (for single-select only). 

In this example, the first question is "Do you want to participate physically or virtually in the event? participate in the event?" and 2 answers have been defined: "Physical" and "Virtual".

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Now to assign a sub-question to an answer, proceed as follows:

Move the mouse pointer over the desired answer (e.g. "Physical") so that the action "Add Subquestion" appears on the right-hand side:

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In the dropdown that opens, choose between "New question" and "Reuse question". 

New question

If you have chosen the option "New question", a new question will appear below your first question (here: "Do you want to participate physically or virtually in the event?"). This sub-question is indicated by the symbol evenito.jpg

In this example, the sub-question for the answer "physical" is "How do you want to arrive?" and again 3 answer choices are provided.

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Here, too, you now have the option of creating one or more sub-questions for each answer. To do so, proceed as described in the previous example by hovering over the desired answer, then selecting the function "Subquestion Add Subquestion" and decide whether you want to create a new question or reuse a question that has already been created.

In this case, the subquestion for the answer "Traveling by car yourself" was: "Do you need a parking space?". This effectively created a 2nd level sub-question. And for the answer "Yes", another sub-question (on the 3rd level) was created ("Please tell us your licence plate number."). evenito.jpg

Reuse question

Now you may find that, as in chapter How do I create a supplementary question? you have already created a question and would like to link it to another question. As in the following example with the questions "Which status applies?" and "Date of second implantation:"

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In order to link the question "Date of second vaccination" with the question "Which status applies? apply?", proceed as follows: 

For example, hover over the answer "I have a full vaccination" and click on the action "Add Subquestion". In the window that opens, select the question you want to link. In this case "Date of second vaccination". With this selection, the two questions have been linked.

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Of course, there is also the possibility that the set up question fits all your answers (e.g. if the answer type is "single-select"). is). Now you do not want to set up this question more than once. In this case either proceed as described above or choose the following method way below:

Alternatively, you can also click on "Display conditions" at the top right of the question "Date of second vaccination" in the upper right-hand corner. Now select the question on the left side with which you would like to link your selected question with. In this case it is "Which status applies?". In the second step you can now select one or more answers under which the question should be placed - in this example the question is assigned to an answer ("I have a full vaccination").

Confirm the setting with "Save changes". The questions are now linked.

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Change order of questions

After the questions and sub-questions have been created by way of example, they will look as follows:

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The direct sub-questions are always listed below the directly assigned question. In the example shown, the sub-question of level 1 ("How would you like to travel?", which is displayed to the participant as soon as he/she has answered the main question with "Physically") is displayed directly below the main question ("Do you want to attend the event physically or virtually?").

You can change the order of the questions and sub-questions by dragging and dropping with the help of this character Vollbild_23_07_21__17_46.jpg. To do so, move the mouse pointer over the desired question.

View on the website

In the registration form on your event website the questions will be displayed in the order you have defined. That is, first the main question(s) appear (in the example above this was the question "Do you want to participate physically or virtually in the event?"). As soon as the participant has selected his or her desired answer, the question(s) directly below it (first level) will open, then the question(s) of the 2nd level, followed by the level 3 question(s), etc.

Limitation of participant responses

Next to the answer, for the single and multiple choice types, you can set a define a limit on how often this answer can be selected. With the help of the eye symbol, you can determine whether the limit is displayed on the website for your participants. limit is displayed on the website for your participants (coloured = the limit is displayed, grey = the limit is not displayed).

Please note: If you have chosen the setting of the "greyed out eye", you, as the organiser, can of course still enter the respective numbers in the menu item "Registration form".

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Actions

You would like your participants to be automatically assigned to the groups you have stored? Move your mouse over your newly defined answer and click on the right-hand side on "Add action". In the drop-down menu under Action the selection "Add to group" is already preselected. Now select in the dropdown under "Add to group" dropdown, select your previously defined group

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Move, save or delete information

You want to change the order of the additional questions fields? You can use drag-and-drop to arrange the individual fields in your registration form. To do so, mouse-over the desired field and move it via the two bars on the right.

To finalise your defined information, click on "Save changes" at the top right. 

If you want to delete one of the defined fields, click on it. With a click on the rubbish bin symbol on the right-hand side to delete the desired mask. 

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As soon as you add a contact information, an additional question or the status the field with the "Confirm" button is automatically added.

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