---
title: Reports
description: In this article, you will learn how to automatically send reports with participant data from your event to your colleagues or external partners.
---

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1. [Knowledge Database](https://help.evenito.com/?hsLang=en)
2. [Reports](https://help.evenito.com/reports?hsLang=en)
3. [Reports](https://help.evenito.com/reports?hsLang=en#reports)

# Reports

## In this article, you will learn how to automatically send reports with participant data from your event to your colleagues or external partners.

**In this article:**

- [Set up the domain](https://help.evenito.com/use-reports#domain-setup)
- [Activate the Reports module](https://help.evenito.com/use-reports#activate-reports-module)
- [Set up of the Report](https://help.evenito.com/use-reports#set-up-of-report)  
    - [Define report columns](https://help.evenito.com/use-reports#define-report-columns)
    - [Filter contacts](https://help.evenito.com/use-reports#filter-contacts)
    - [Add recipients](https://help.evenito.com/use-reports#add-recipients)
    - [Finalize report](https://help.evenito.com/use-reports#finalize-report)
- [Report overview](https://help.evenito.com/use-reports#report-overview)
- [View report](https://help.evenito.com/use-reports#view-the-report)

The **“Reports”** module was developed to relieve you of the manual creation and sending of guest lists. This allows your colleagues and partners to automatically and regularly receive the latest participant data from your events without requiring a lot of manual effort on your part.

This module allows you to **automate** the creation of reports, send them with **password protection**, and decide for yourself which contact and registration details you want to share.

### Set up the Domain

To send your reports, you must first open the **“Resources”** in your **“Space Settings”**. Once there, click on the “**E-mail Domains**” tab and, if you haven't already done so, enter the required domains of your recipients in the **“Report Recipient Domains”** section.

All e-mail addresses that contain one of the stored domains can now be added as recipients of your reports. 

![Screenshot 2025-09-03 at 14.22.11](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Screenshot%202025-09-03%20at%2014.22.11.png?width=670&height=158&name=Screenshot%202025-09-03%20at%2014.22.11.png)

**Please note:**

This action must be done by a **Space Administrator**.

### Activate the Reports module

Once the required domains have been stored in your “Resources,” you must now activate the **"Reports"** in your event under the “Modules” navigation point.

Once the module has been activated, you can find it in the navigation within your event under this icon ![Screenshot 2025-09-03 at 14.24.42](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Screenshot%202025-09-03%20at%2014.24.42.png?width=76&height=25&name=Screenshot%202025-09-03%20at%2014.24.42.png).

### Set up of the Report

Once the requirements have been met, a report can be generated. To do this, go to the "**Reports**" module and click on the "**Create report**" button.

![Bildschirmfoto 2026-03-17 um 10.38.25](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-17%20um%2010.38.25.png?width=450&height=237&name=Bildschirmfoto%202026-03-17%20um%2010.38.25.png)

**Please note:**

If you have already created a report, you can click the plus sign in the top right-hand corner of the "Reports" tile to add further reports. 

In the next step, a new window will open where you can specify the details of your report.

#### Define Report columns

Select **up to ten** columns of contact and login details to be included in the report. If you hover your cursor over the fields, you can also move them around to change the order using drag and drop. Confirm your selection by clicking the “**Filter contacts”** button. 

![Bildschirmfoto 2025-10-09 um 09.09.33](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202025-10-09%20um%2009.09.33.png?width=300&height=476&name=Bildschirmfoto%202025-10-09%20um%2009.09.33.png)

#### Filter contacts

In the second step, you can specify the **filters** that should affect your report. For example, you can specify that only contacts from a certain group or with a certain registration status should be included in the report. For more information on using filters, [see this article](https://help.evenito.com/contacts-overview-display-and-filter?hsLang=en). 

You can also use the "**Group by**" drop-down menu to specify whether the report should be organised by group or registration status, and the "**Sort by**" drop-down menu to specify whether participants should be sorted by a particular piece of contact information (e.g. first name, surname, e-mail). 

![Bildschirmfoto 2026-03-17 um 10.40.18](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-17%20um%2010.40.18.png?width=300&height=260&name=Bildschirmfoto%202026-03-17%20um%2010.40.18.png)

#### Add recipients

Next, add your recipients’ e-mail addresses by entering them individually or as a list in the “**E-mail**” field. Then click the “**Finalize report**” button.

![Bildschirmfoto 2026-03-17 um 10.44.43](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-17%20um%2010.44.43.png?width=300&height=215&name=Bildschirmfoto%202026-03-17%20um%2010.44.43.png)

**Please note:**

Only e-mail addresses from [approved domains](https://help.evenito.com/use-reports#domain-setup) will be accepted.

If you haven’t added a domain yet, you can click the "Domain settings" button to be taken directly to the page where you can set up your domain. 

![Bildschirmfoto 2026-03-18 um 14.33.14](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-18%20um%2014.33.14.png?width=300&height=217&name=Bildschirmfoto%202026-03-18%20um%2014.33.14.png)

#### Finalize Report

In the last step, you need to enter the final data for your report.

![Bildschirmfoto 2026-04-29 um 10.59.52](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-04-29%20um%2010.59.52.png?width=300&height=457&name=Bildschirmfoto%202026-04-29%20um%2010.59.52.png)

First, enter a **name** for your report. We recommend using a very clear name so that recipients know immediately what the report is about.

Then choose whether you want your report to be sent **monthly** or **weekly**, and on which days. You can select multiple options and choose from any day of the week. 

Under "**Send until**", you specify the date until which the report should be sent to the recipients.

In the "**Sender email**" field, enter the e-mail address that you want to appear in the recipients' inboxes.

If you select the **"Send me a copy of the report"** checkbox, you will receive a copy via email once your report has been completed.

**Please note:**

The sender field is initially filled in automatically.

It uses "noreply@" and your e-mail domain, which is displayed at the top of the domains in your [Space settings](https://help.evenito.com/resources?hsLang=en#e-mail-domains).

You can customise the sender as you wish, but you must use one of the e-mail domains stored in your Space. 

In the last step, set the “**Password**” for the report, which must meet the following criteria:

- At least 10 characters
- Must contain at least one uppercase letter
- Must contain at least one lowercase letter
- Must contain at least one number
- Must contain at least one special character

**Attention:**

It is essential that you remember or write down your password, as it cannot be viewed again at a later date. 

 Once you have entered all the information, you can generate the report by clicking on the “Create” button. The report will then appear in the overview. 

### Report overview

![Bildschirmfoto 2026-04-29 um 11.01.07](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-04-29%20um%2011.01.07.png?width=670&height=332&name=Bildschirmfoto%202026-04-29%20um%2011.01.07.png)

In the overview, all the reports you have created are listed one below the other in the "**Reports**" tile on the left-hand side. 

If you click on one of these reports, the "**Details**", "**Set report columns**", "**Filters**" and "**Recipients**" you have defined for that report will be displayed on the right. 

Using the "**Send now**" button in the top right-hand corner, you can send your report immediately. In the next step, you can choose whether this report should be sent to the recipients you have defined or whether you would like to send it to one or more other people. 

If you wish to delete a report you have created, you can do so by hovering your cursor over the relevant report in the report overview and clicking on the trash can icon. 

![Bildschirmfoto 2026-03-17 um 10.51.41](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-17%20um%2010.51.41.png?width=300&height=200&name=Bildschirmfoto%202026-03-17%20um%2010.51.41.png)

 

### View the report

Once you have created your report, it will be sent automatically to the recipients you have specified at the time you have defined. In order for the recipient to be able to open the report when they receive the e-mail, **you must first send them the password**.

The structure of the e-mail is fixed and contains the **name** and **e-mail address of the recipient**, the **event title**, the **event date**, and the **report type**. 

**Example E-mail:**

**![Bildschirmfoto 2025-09-11 um 14.49.31](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202025-09-11%20um%2014.49.31.png?width=670&height=246&name=Bildschirmfoto%202025-09-11%20um%2014.49.31.png)**

The recipient can then open the e-mail in their inbox, click on the PDF attachment, and enter the password you have defined to view the report. 

![Screenshot 2025-09-03 at 15.04.36](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Screenshot%202025-09-03%20at%2015.04.36.png?width=252&height=171&name=Screenshot%202025-09-03%20at%2015.04.36.png)

**Example of Report:**

![Bildschirmfoto 2026-03-17 um 10.55.29](https://help.evenito.com/hs-fs/hubfs/Knowledge%20Base%20Import/4.0/Berichte/Bildschirmfoto%202026-03-17%20um%2010.55.29.png?width=670&height=383&name=Bildschirmfoto%202026-03-17%20um%2010.55.29.png)

 

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