File manager

In this article, we explain how to access your file manager, how you can use it to store files, images and documents in a structured way and how you can control the access rights of files in folders for your teams.

Access to the file manager 

You have various options for accessing your file manager.

Click on the cogwheel(settings) at the top right next to the question mark icon to gain direct access to the file manager. This is a central access point in System.

Alternatively, you can click on any paperclip iconin your event, e.g. on the profile picture when creating a speaker, to open the file manager.

The file manager will now open. Here you will find an overview of the folders and files you have already created for all your events.

Determine sorting

By default, both your folders and the individual files directly below them are sorted in ascending alphabetical order.

This is initially displayed with this iconin the top right hand corner of your file manager. If you click on the icon, you can choose between the following sorting options:

• Name (A-Z): Folders and files are sorted alphabetically in ascending order (default mode)
• Name (Z-A): Folders and files are sorted alphabetically in descending order
• Date (oldest first): Folders and files are sorted in ascending order by creation date
• Date (newest first): Folders and files are sorted by creation date in descending order

Change display view 

If you want to change the default list display of your file manager, click on this iconnext to the plus button at the top right.

You can choose between the following display options:

• List: Display in list form (default mode) with small preview images
• Thumbnails (large): Display in tile form with large preview images
• Thumbnails (medium): Display in tile form with medium sized preview images
• Thumbnails (small): Display in tile form with small preview images

Upload images and files

To add new images or files, click on the plus sign in the top right hand corner and select "Upload file" from the drop down menu. Select the relevant files in the Finder window that opens and confirm your selection with "Open". The files will now be displayed in alphabetical order in your file manager overview.

Editing of individual images and files 

If you click on the 3 dotsnext to a file, you have the following editing options:

• Copy URL: You copy the entire path of the file. You can use this anywhere in your events where you can store files or images (for example in the header module on the website or as a profile picture of a speaker).
• Download: The file opens in a separate browser window and you can now download, rename and save it.

• Rename file: You can now give your file a new name. Confirm your entry by ticking the checkmark on the right-hand side.
• Delete file: The entire file is deleted from your file manager and therefore also the link in all your events.

Create and edit folders

For a better overview in your file manager, we recommend structuring your files and images in folders. If you want to create a new folder, click on the plus sign in the top right-hand corner and select "Create folder" from the drop-down menu.

An empty input field will now appear in the top line of your overview, in which you can define the name for your folder. Save your changes by clicking on the checkmark on the far right.

You can now either drag and drop your existing files and images from the overview into your newly created folder or upload the desired files and images directly to your folder. Click on the folder and then use the plus sign at the top right to select either "Upload file" to upload one or more individual files or select "Create folder" to create a new folder, which will then be displayed as a subfolder in the folder you created first.

You can change the name of a folder by clicking on the 3 dotsnext to the corresponding folder and selecting the "Rename file" option. You can now rename your folder as desired and confirm your changes by ticking the checkmark on the right.
If you want to delete a folder, you must remove all files from it by either deleting them individually or dragging and dropping them back into the file manager overview using the arrow.

To move a folder from your overview to another folder, simply drag and drop it into the desired folder.

Assign teams to your folders

You want to give access to certain folders only for certain teams?

Then click on the 3 dots next to a folder and select the "Assign Teams" option.

You can now select all the teams that you want to give access to this folder from the dropdown using the checkbox on the left. The teams are displayed as tags directly under the folders in the file manager overview.

You can add as many teams as you like and also remove the team assignment by clicking on "Assign Teams" again and unchecking the corresponding team checkbox in the dropdown.