You have decided to implement your virtual event with a Few-to-Many stream. In this article, we would like to show you important tips for preparation, implementation and follow up.
Below you will find important recommendations and setting options for the best possible user experience:
- Wait until all your presenters are in the Jitsi session. We recommend that there is more than one person (presenter/speaker) in the room from which you are streaming.
- Go to the settings by first moving your curser over the video image. In the navigation bar that now appears at the bottom of the screen, click on the 3 dots on the far right and then on "Settings" in the drop down menu. In the window that now opens, select the 3rd tab "Moderator" and activate the function "Everyone follows me"
This way, your participants will now see everything you see. You can also find more information on the topic of "Follow me" in this article.
- Make sure you are not muted and that you are using the correct camera.
When you dial into the Jitsi meeting, both your camera and microphone are turned off by default.
- Then click on "Go live" above the meeting.
Make sure that all presenters are aware of who is selecting the button. We recommend that only the presenter is allowed to click on "Go Live" or analogously "Go Offline". Otherwise, there is a risk that the stream will be interrupted unintentionally.
- Wait for the audio hint "Live streaming has started". This announcement is heard by all actors present in the room.
- After the audio message has faded away, let about 3-5 seconds pass and then start speaking. This way you make sure that the beginning of your introductory words is not cut off.
Note on video quality:
For example, you want to perform a test run and you are alone in the meeting room. However, after you have clicked on "Go Live", the transmitted image is displayed in low quality.
In the navigation bar at the bottom of the screen, click again on the 3 dots > "Settings" > the "Moderation" tab and activate the checkbox in front of "Everybody follows me".
Then return to the video image and click on the tile icon in the navigation bar to change the view. With the help of this function, you can switch between the tile view (all actors are arranged below and next to each other) and the list view (all actors are listed in the sidebar on the right and the selected person or slide is displayed in full screen mode).
Following this sequence of steps will increase the quality of the stream sent out.
By default, the Few-to-Many feature is designed to have multiple presenter/participants in the Jitsi meeting. If you only have one presenter/speaker check out the classic One-to-Many livestram from a provider like YouTube or Vimeo as an alternative.
During your Few-to-Many livestream
Delay of the livestream
Your live stream will have a regular delay of about 15-30 seconds.
However, neither your participants nor your moderators/speakers will notice this delay. Your speakers and moderators communicate with each other within the room, but do not see the embedded livestream on evenito connect. Your participants will only see the embedded livestream and communicate via the (Q&A) chat or participate in the polls.
For a good viewer experience when presenting, we recommend that you only share a specific window and not the entire screen.
This selection can only be made in the Chrome & Firefox browsers. In Safari, you can only share the entire screen.
Open the presentation or video in a new window (for example, in an incognito window). If you open the window while you're already streaming, it's best to switch to full screen mode so your participants don't see your other tabs.
Finally, click on "Turn screen sharing on/off" and select the "Window" tab in the window that opens. Click here on your presentation in full screen mode. Confirm your selection with the "Share" button.
This window will appear when you exit the full screen mode of your presentation.
Additional notes and recommendations:
When you share your screen, we recommend that you do not turn on the sharing speaker's camera. Unless this has been thoroughly tested in advance and both the computer and the internet connection are designed for this. In this case, the camera image is displayed at the bottom right and cannot be moved or resized.
We also recommend that you work with 2 monitors at best. This way you can open a presentation in full screen mode on one screen and view the events within the Many-to-Many meeting on the other.
End the Few-to-Many meeting by clicking the "Go Offline" button.
We recommend that you wait at least 15 seconds after the last spoken word before selecting the button. The reason for this is the previously mentioned delay of about 15-30 seconds. Otherwise the last part of the stream will be cut off.
Don't forget to go offline. Otherwise, you'll incur unnecessary streaming hours and associated costs in an empty room.