Export contacts incl. check-ins & check-outs

You would like to export your contacts and see who checked in or out of your event and when?

To export the contacts, first select the ones you want to download by ticking the checkbox on the far left above the contact list:

The download button "" to the right of the language switcher is then activated. Click on this button.

Here you have the option to choose between "Download contacts as Excel file" and "Download customized contacts as Excel file".

As soon as the download for one of these files has been triggered, the notification "Exporting contacts..." with a loading bar appears at the bottom right.

Once the download is complete, the notification "Contacts export is ready to Download" appears. You can now download your export by clicking the "Download" button.

You will also be notified of the created export in the notification bell (top right) and can also access the download there. 

Download contacts as Excel file

If you select "Download contacts as Excel file", the export contains all information for each contact. By ‘information’ we mean, for example, all contact fields and responses from the registration form, as well as the respective registration and check-in status, which are each listed separately in columns.

Download customized contacts as Excel file

If you select "Download customized contacts as Excel file", a new window opens in which you can define the columns and the order of these columns for the export. To do this, simply tick the checkboxes of the information fields you want to download.
You can change the order of the columns to be exported by drag & drop using this symbol. To do this, simply move the mouse cursor over the desired question. Click on the "Save & close" button to save the selection for later export and start the download. The customized export is user- and browser-specific and is saved until the next export. 

Tabs in Excel export

The first tab in the following example ("Contacts in Digital evenito Conference Event") contains your defined contact information, additional questions and groups as well as the participation status and individual tokens.

In the second tab "Log", the participants' check-ins and check-outs for virtual and/or physical events are listed. As soon as a participant logs in to the virtual platform with their token, e.g. by clicking on their personalized access link, this is considered a "check-in". For physical events, the data is recorded with the help of the Check-in app. The status is listed in the "Action" column (check-in or check-out), while the individual times of each action are logged in the "Time" column. The respective check-ins and check-outs are bundled per person and listed chronologically.