Basic setup of the event

evenito allows you to define the basic information of your event. In addition to the event name, the description and the date, you can also define the maximum number of participants and activate various modules.

In this article 



Event name and description

Under "Details" you determine the event name and an event description, where you can tell your participants what they can expect during your event. 

Furthermore, the start and end dates of the event are required. You can specify this with a time in each case. The last thing you can do is specify the time zone, in which your event will take place.

Event status

In the event status you enter the current status of your event in evenito. You can choose from the following options:

    • In preparation: This event is currently still in the preparation phase. No communication has been sent or the event website has gone live yet.
    • Published: Your event is in the hot phase: communication has been sent, the event website has been set up and published and registration has been opened.
    • Live: The event is actively taking place today.
    • Done: Your event has been successfully implemented, the subsequent communication has been set up and sent out and the data has been evaluated.
    • Archived: To keep your dashboard as clear as possible, you can archive your executed or cancelled events. All archived events can then be accessed in the dashboard in the "Archived" tab.

Please note:

This status must currently be manually assigned and adjusted by you. For example, if you have sent out the communication, please change the status to "Published".


Using the drop down menu under "Languages" you have the possibility to add further languages. Use the button "Make default" to define which is your main language.

Please note:

Depending on the language you choose to use for your event website, you have to enter the respective translation. Through the icons below you can see when a translation is needed.

Basic setup of the event2

If you click on the language switcher, a drop down will open where you can choose the desired language and switch to it. You can choose between English, German, French, Italian and Spanish.

Please note:

The languages to be selected here are the event languages. Event languages are the languages in which your communication and website will be played out to your participants. They are not to be confused with the system language, which you deposit in your user profile.

As soon as you have successfully deposited the translation, the colour of the multilingual symbol changes from red to green.

Detailed information about the voice changer and the corresponding voice assistant can be found in this article.


In the dropdown under teams you can define the teams that should have access to this event.


Here you can add all the necessary labels to your event, which are stored in the resources of your general settings.

Event Owner

You can enter one or more contact persons for your event here using the dropdown. All users created in the space can be selected.


You can find these on the right-hand side under "Modules". You can activate the following Modules:

    • Location
    • Schedule
    • RSVP: This module must be activated if either the website or hospitality management is used.
    • Tickets: This module must be activated by our CS team. Please contact:
    • Website
    • Booths
    • Virtual platform
    • Check-In: This module can be used as an alternative to the check-in app.
    • Hospitality: This module must be activated by our CS team. Please contact:

    As soon as you have activated the modules, they will be displayed as tabs in the navigation.

    Click on "Save changes" in the top right-hand corner for your changes to be applied.